WiseStamp is an email signature software that allows you to create professional email software in less than a minute. It is used by freelancers, business owners, and professionals.
WiseStamp is a web browser extension which supports Firefox, Google Chrome and RockMelt web browsers. WiseStamp enables users to include social profiles and dynamic Email Apps in their emails.
Steps to remove email signature from Gmail:
Step 1: Open your Gmail account and click on the “Menu icon” at the top-right corner of your screen.
Step 2: After clicking on the gear icon, navigate downwards and click on “Settings”.
Step 3: When you click on “Settings”, it will open up another page. Navigate downwards to “Signature” and select the “No Signature” button.
Step 4: After you have selected the “No Signature” button, click on “Save Changes” at the bottom of the page to save it.
A strong email signature is attention-getting, but professional. It’s not flashy, but it’s not bland either.
1. Limit your signature to three or four lines of text
Once you have the basic format, consider adding one or two of the following options to personalize your sign-off.
1. Social media profiles that show off your professional brand.
2. Stellar content that showcases your expertise
2. Don’t put your email address in your email signature
I love this analogy Slate uses to describe the baffling yet common practice of including your email in your email signature.
3. Include an image (and don’t shy away from color)
People remember visuals better than text. But there’s a certain kind of image that can make your email signature especially memorable.
4. Try “Sent from my iPhone”
A team of Stanford researchers recently studied the perceived credibility of misspelled emails sent with (and without) a “Sent from my iPhone” signature.
5. Try one of these 3 free email signature generators
The good news is that you don’t have to take all this advice and whip up a brand new email signature yourself. There’s an app for that.
There are a number of email signature generators available online that are free and offer you the ability to create a really cool signature. You can simply copy and paste it directly into your email program and include it on every email you send.
Essentially, you can make your email signature act as a virtual business card that can establish your brand identity, inform prospects of exactly what you offer, and personalize your outreach.
Here’s a list of the best free email signature and template generator tools you need to try now:
1. ZippySig
ZippySig allows you to create custom email signatures for every member of your team. It offers advanced customization options, including over 40 fonts, thousands of social icon variations, and layout options, like adding columns, changing field labels, and using custom banners.
Plus, they provide a user friendly dashboard and great technical support.
2. Signature Creator
If you’re looking to create a custom handwritten signature, font signature, and email signature, then Signature Creator is your best option. It allows you to do it all in a super easy tool.
All the signatures you create are generated on the server and get automatically deleted after 15 minutes.
However, you can save the image directly from your server by right-clicking on the signature. The best part of this tool is how simple and straightforward it is.
3. Wisestamp
Wisestamp offers a free version as well as a monthly subscription service with increased functionality. It’s used by over 650,000 professionals to customize signatures. Plus, the tool allows you to add social media icons to increase your social community.
You can choose from over 50 professional templates and even attach Instagram photos to personalize your email.
4. HubSpot
HubSpot’s email signature template generator is another awesome option. You simply fill out your main information form, which includes all your personal information, and then you can add links to your social media in the following form.
Once you’re done, you can use it within any email provider, including Gmail, Outlook, and Yahoo Mail.
5. MailSignatures.com
Using Mail Signatures is another easy, step by step generator tool. Start by selecting your email platform from the selection of clickable options, then choose a signature template.
Then, add your personal information, company information, your logo, stylize your font, and finally link your social media accounts. Once you review it, select “Apply your signature” to connect it to your email platform.
6. NEWOLDSTAMP
NEWOLDSTAMP has both free and premium version with an annual subscription. You can choose and customize a template to fit your requirements.
Like other services, it offers social icons and apps for marketplaces. Additionally, you can add a promotional banner to your signature footer with a CTA and a link to a landing page. This email signature generator has central management to control and update your team’s signatures, making it the perfect tool for your whole team.
7. CompanySIG.com
Aside from all the common features that make creating and managing business email signatures simple, CompanySIG.com also includes options to include a map in your signature.
This is another online tool that allows you to manage multiple signature. It allows three free signatures, but if you want more you can upgrade to their Pro version.
8. MySignature
Another sleek looking, user friendly tool, MySignature walks you through every step of building a signature. Their templates are awesome, and one of the best aspects of their tool is the fact that you can use it on the go.
This tool offers both individual plans and business plans, so they can fit your need no matter how big or small it is.
9. Designhill
One of the most talked about tools, Designhill has been featured in leading publications, including Entrepreneur, Inc., Forbes, and Huffington Post. The templates they offer are some of the most visually appealing ones available.
10. HoneyBook
The amount of time it takes to build an email signature that looks great and yields the most benefits doesn’t have to eat away your whole day.
While other tools on this list offer a lot more versatility, this tool is perfect if you’re looking to keep things simple.
This email signature generator is easy to use and does not require any form of professional knowledge. It allows you to customize your email signature according to your personal and business needs.
Your name tells the reader who sent the email. If you are representing a company, you should also include your name and title at the company.
Contact information.
Your contact information should include your business website. It should also include at least one phone number. It’s okay to include your email address although many experts say it’s unnecessary.
Social links.
It’s becoming increasingly important to include social media contact information in your email signature. Choose your most professional social media accounts to link to. LinkedIn is a good example. Avoid linking to frivolous or irrelevant social accounts.
Logo (optional).
If you work for a company or own your own business, you may wish to include your logo in your email signature.
Photo (optional).
Many email signatures include a photo of the sender. This can help the reader put your face to your name.
Responsive design.
The usage of smartphones and other mobile devices has increased. Chances are your email recipient will open your email on a mobile device. A responsive design adjusts for mobile readers.
Legal requirements.
Some countries have specific legal requirements that all business communications must meet. Check with your attorney to see if the country where your business is located has specific laws governing email signatures.
Your name tells the reader who sent the email. If you are representing a company, you should also include your name and title at the company.
Contact information.
Your contact information should include your business website. It should also include at least one phone number. It’s okay to include your email address although many experts say it’s unnecessary.
Social links.
It’s becoming increasingly important to include social media contact information in your email signature. Choose your most professional social media accounts to link to.
Logo (optional).
If you work for a company or own your own business, you may wish to include your logo in your email signature.
Photo (optional).
Many email signatures include a photo of the sender. This can help the reader put your face to your name.
Responsive design.
The usage of smartphones and other mobile devices has increased. Chances are your email recipient will open your email on a mobile device. A responsive design adjusts for mobile readers.
Legal requirements.
Some countries have specific legal requirements that all business communications must meet. Check with your attorney to see if the country where your business is located has specific laws governing email signatures.
Your image is your selling point, so it is crucial to include it in every outgoing email.
Delegate the job and put one person in charge of all the signatures.
Get rid of illegible or childish fonts, philosophical quotes, and family pictures from all employees’ messages.
Customize
As the signatures are your employees’ electronic business cards, you have to adjust the included information to your users. It will be a sign that your company is well organized and professionally managed.
Use visuals
Eye-catching properties of well-designed graphics are not a secret, use them in your favor.
Add your company’s logo to all signatures.
Make sure the logo is well-exposed and hyperlinked. This way, you are directing email recipients to your company’s website handily.
Insert links
When working on your clientele gain, do not forget to use hyperlinks.
Include the links to your most valuable online resources into your signature. Increased traffic on your webpage or a blog for instance, can significantly benefit your sales polls.
Find a spot for your social network icons.
Add a disclaimer
Providing detailed information about your company is often required by law. Other than that, well-written disclaimers protect your confidentiality and assert company’s safety in many cases.
Don’t make mistakes
Do you know how important first impressions are? That is why you should not allow yourself to make any mistakes.
Adapt your email signatures to different text formats, email clients, and devices.
Always test your signatures out before providing your end-users with them.
Think of signatures as of marketing opportunities
Because most B2B communication is based on emails, email signatures can be a part of the most effective marketing campaigns. Keep that in mind while designing each template.
Make sure the information included in your signature, as well as its design, are up to date.
Prepare scheduled strategy for all your company external messages.
Email Client solutions
It is incredibly hard to have standardized email signatures inserted in all your company’s employees emails when they are not centrally managed.
Like all sales tools, sales email templates have both their benefits and their negatives. Many marketers swear by the speed at which they can draft a message, while others view them as being too impersonal. As a sales manager, you will need to decide whether email templates are a good fit for your sales strategy when writing a sales email.
Email templates offer a number of benefits to sales teams, such as:
Increased productivity:
Email templates greatly reduce the time required to draft email messages, freeing salespeople up to follow up with more leads.
Extended sales reach:
Email templates allow you to send large batches of emails at once, which helps get your message in front of more potential customers.
Provide a uniform message:
Email templates ensure that messages contain common language or reinforce your benefits, services, values, or commitments. Templates also help to ensure that critical information is included every time.
Reduce training time:
Templates can help new salespeople get up to speed fast on the language needed to best promote your products or services, reducing the need for lengthy training.
In general, the benefits of using follow-up emails to stay connected far outweigh any cons. With that in mind, however, over-reliance on an email template can make a message seem robotic or less personal. And be sure to be respectful and personal to avoid being labeled as spam, which can hurt your sender reputation.
When crafting a sales follow-up message, be sure to use your own voice and style. Always keep in mind, however, that all sales messages should be written keeping the goal of moving a lead along in the sales process in mind.
Here are four tips to formulate your own follow-up email template:
Encourage Conversation
While an email can be used to provide a quick answer to a client, the goal of any message should be to encourage additional conversation.
Ways to encourage conversation include:
Ask open-ended questions:
Avoid asking questions that can be answered with a quick yes or no, since a more lengthy response can often provide you with details related to their pain points.
Keep it positive and professional:
Frame your messages around what you can do versus what you can’t. Avoid jokes, unless your client has used one first, and saying things like “I’ll have to,” as this implies you’ve been burdened by the client.
Match their style:
If your clients are typically data-driven, use facts in your emails. If they are more relationship-driven, be more personal in your tone.
Respect their time:
As a general rule, shorter is better. I recommend keeping any email communication under 200 words. That will help keep your messages short and to the point. Ask for an appointment if you need more time to share information.
Describe How You Can Help Meet Their Needs
Messages should always restate their problem or question as you understand it, offer a potential solution or answer based on your understanding, and detail how your solution benefits them. If your email will be targeted to newer clients or leads higher up in your sales pipeline, it is also a good idea to include mention of relevant customer testimonials or endorsements.
Include a Call to Action
The call to action is a statement designed to result in an action by the reader. Calls to action are also a great way to encourage additional conversation.
The call to action, however, should never be inserted in a sales message before you have established your value. This is especially true in introduction sales emails. You can read about additional tips and strategies for making the most of your email in our article on email marketing.
Give Your Contact Information
Provide your customers and your potential clients with a way to contact you for more information at the bottom of your email. This is also known as your email signature.
This is another easy way to let the client know that you want to hear from them through whatever communication channel is best for them.
Sales follow-up emails are email messages that engage a lead at different stages in the sales process. These messages work to build trust and understanding while reminding prospects of your c.ompany benefits and give a reason to continue the conversation.
1. Cold Call Sales Follow-up Email
The cold call follow-up email should be used within 24 hours after a cold introductory phone call.
It is important to note that the verbiage below is formatted for a cold call in which you spoke or exchanged emails with the prospect. If the prospect doesn’t pick up your call, make sure to leave a voicemail and then follow up with the email below, mentioning the voicemail instead of the time you spoke with them.
2. External Event Sales Follow-up Email
An external event email is one you send based on some noteworthy external event, such as a news story, new regulations, major industry developments, or staffing changes at a prospect’s company.
External trigger events can be positive or negative. In the example below, make sure to adjust your email’s tone accordingly or have two separate templates to handle each situation.
3. Lead Magnet Sales Follow-up Email
The lead magnet email is triggered by a potential prospect downloading an attachment contained within a mass marketing email, clicking on a link to a white paper, signing up for a newsletter, or similar activity.
4. Web Inquiry Sales Follow-up Email
Use a web inquiry follow-up email to respond to anyone who signed up using a contact form on your website to learn more. These are qualified leads who have already done some research on your company as a potential solution. You can tailor the language in your email templates to match exactly what the recipient is looking for, converting more of your leads to paying customers.
5. Inbound Call Sales Follow-up Email
The inbound call follow-up email is a powerful tool to respond to anyone who has taken the time to call your office directly regarding a specific inquiry. Therefore, it is best to use very specific language detailing your benefits and capabilities related to the specific interest they expressed on the call.
6. Networking or Public Event Follow-up Email
The event follow-up email is the message you send immediately after connecting with qualified leads at networking events like a trade show or after they’ve attended a hosted event such as a webinar or online training.
7. Face-to-Face Meeting Follow-up Email
The face-to-face meeting follow-up email should be sent as a courtesy thank you for a prospect’s time within 24 hours of meeting.
In addition to outlining the next steps, it is also a good idea to establish a follow-up schedule to ensure action items don’t fall through the cracks. Use this email to schedule a follow-up call or follow-up meeting. Emails are great tools for helping to develop a lead to the point of quotation stage in the sales cycle.
8. New Proposal or Quotation Follow-up Email
The proposal or quotation follow-up email should be used as a cover letter to your formal quotation or can be used as a way of memorializing an informal quote issued either face-to-face or over the phone within the last 24 hours.
9. Proposal or Quotation Second Follow-up Email
The second proposal or quotation follow-up email should be used if you have recently issued a quotation but have not yet received an order.
This email should be used to verify the client’s receipt of the proposal, reiterate your offer to address questions, and ask for clarification regarding next steps.
10. Double Tap Follow-up Email
The double tap email should be used when a previous phone call or follow-up email attempt has gone unanswered. This email should also remind the client that you are waiting on a response from them before you can move forward.
11. Resolved Service Call Follow-up Email
This follow-up email should be used whenever there has been a recent issue related to customer service or quality. While customer service or quality issues are never ideal, how your company responded to their complaint can help build trust and can lead to future sales opportunities.
According to the Carey School of Business, customer satisfaction following resolution to a service problem is doubled when a business sends them an apology in addition to fixing the problem.
12. Cold Lead Follow-up Email
Leads go cold and stop responding to phone calls or emails for a number of reasons. Perhaps the time isn’t right for them to make a purchase. Mention what has changed since your last interaction. Close with the request for their permission to continue to follow up or confirmation there is no longer a need for your solution.
13. Second Chance Follow-up Email
The request for a second chance follow-up should be used when an existing client with known business potential has gone for an extended period of time without a new order.
1- Create something that is worth the time people will spend reading
This is the number one rule for writing almost anything. You can write the most amazing follow-up emails but, unless you give people a reason to spend their time reading it, they won’t even bother.
It’s rather naive to assume people will keep reading and responding to your emailswithout any motivation. Pay attention, though.
Plan your communication with prospective buyers ahead so you won’t run out of interesting themes before the buying process has even started.
2- Make your follow-up email about letting people know how you can help
Other than going on and on about how amazing your product is, focus on the recipient’s challenges and how you can help with that. People are more easily involved when they feel like the person in front of the screen took its time to write personalized content focus on their specific needs.
By explicitly letting people know they can talk to you whenever they need is a very important move to gain their trust. By the way, only say that if you mean it. Telling people you’ll be there for them when you won’t is a bad move.
3- Say something nice about the recipient
Saying something nice is always…well, nice! You don’t have to get up close and personal in your choice of compliment, though. Keep it strictly professional, after all it’s a business follow-up email.
It’s also one of the safest, most guaranteed ways to get people’s attention by showing that you care.
4- Keep the recipient interested
Make absolutely sure that each email contains information that’s genuinely new and interesting. Try to learn more about each recipient so that you’ll find the best way to approach each subject in a way that’s interesting to them.
You’re way more likely to grab people’s attention by presenting a solution to a problem than have than by presenting each of your features in generic terms. Find out what your customer’s pain points are and how you can help overcome them.
5- Don’t be too forward/pushy!
Always remember why you’re writing each follow-up email. You didn’t get the deal yet. You need to make sure you have the recipient’s attention and get them interested in your product before suggesting next steps.
Take your time. Build a relationship organically without pushing things to go faster than they naturally would. Timing is everything so make sure you don’t jump the gun before the time is right!
6- Make things personal
This is one of the most important customer service principles. Don’t write generic follow-up emails and expect them to work like a charm. The more personal you make your communication, the grater the odds of it being effective.
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